Privacy Policy

1. Purpose

Karbi Anglong Baptist Convention (KABC) respects the privacy of people who visit its website, communicate with the Convention, participate in its activities, or provide information through its online services.

This Privacy Policy explains how personal information submitted through or generated in connection with the KABC website is collected, used, protected, retained, and handled.

This Policy applies to the official KABC website and related public online services operated by or on behalf of the Convention.

2. Our Approach to Personal Information

KABC seeks to collect and use personal information only where it is reasonably required for a legitimate organizational purpose.

Personal information shall be handled with appropriate care, confidentiality, accountability, and security and in accordance with applicable law.

KABC shall not use personal information collected through its website for purposes unrelated to the reason for which it was collected unless there is an appropriate legal basis or the individual has been informed as required.

3. Information We May Collect

Depending on how a visitor uses the website, KABC may collect information such as:

1. name;
2. email address;
3. telephone number, where requested;
4. organization or affiliation, where relevant;
5. information entered into contact, enquiry, registration, application, or other online forms;
6. messages, enquiries, feedback, or other information voluntarily submitted;
7. records relating to participation in KABC programmes, events, or services where information is submitted online; and
8. technical information generated in the normal operation and security of the website.

KABC shall seek to avoid collecting personal information that is unnecessary for the purpose concerned.

4. Contact Form

When a visitor uses the website Contact form, KABC may collect the person's:

• name;
• email address;
• subject; and
• message.

This information is used to receive, review, route, and respond to the enquiry or message.

Contact-form submissions are delivered to the appropriate KABC office or authorized personnel for handling.

Submitting a Contact form does not by itself create any contractual, financial, employment, membership, or other formal relationship with KABC.

5. Technical Information

The website or its hosting infrastructure may generate technical records required for ordinary website operation, security, troubleshooting, and protection against misuse.

Such information may include:

• Internet Protocol (IP) address;
• date and time of access;
• browser or device information;
• pages or resources requested;
• server and security logs; and
• technical error or diagnostic information.

KABC shall use such information primarily for website operation, security, reliability, and legitimate administrative purposes.

6. Cookies and Similar Technologies

The KABC website may use cookies or similar technologies where necessary for essential website functions, security, session management, preferences, or other legitimate technical purposes.

KABC does not intend to use its public website for behavioural advertising or to sell visitor information.

If KABC introduces non-essential analytics, advertising, tracking, or similar technologies in the future, this Privacy Policy and any required consent mechanism shall be updated accordingly.

7. How We Use Personal Information

Information collected through the website may be used to:

• respond to enquiries and messages;
• provide information requested by visitors;
• administer registrations, applications, events, programmes, or services;
• maintain records reasonably required for organizational purposes;
• communicate with individuals in relation to their interaction with KABC;
• protect the website and its users from misuse, fraud, security threats, or technical problems;
• meet legal, regulatory, safeguarding, audit, or accountability requirements; and
• improve the operation and accessibility of KABC's public services.

KABC shall not use personal information in a manner materially incompatible with the purpose for which it was collected without an appropriate basis for doing so.

8. Consent

Where processing of personal information is based on consent, KABC shall seek to ensure that consent is informed, specific to the purpose concerned, and capable of being withdrawn in accordance with applicable law.

Withdrawal of consent shall not affect actions lawfully taken before the withdrawal.

Certain information may need to be retained or processed where required by law, safeguarding responsibilities, contractual obligations, legitimate record-keeping requirements, or other lawful grounds.

9. Sharing of Personal Information

KABC shall not sell or trade personal information collected through its website.

Personal information may be shared only where reasonably necessary with:

• authorized KABC personnel;
• departments, institutions, programmes, or offices responsible for handling the matter concerned;
• service providers supporting website hosting, email, information technology, security, or other necessary services;
• professional advisers, auditors, or other authorized persons where required;
• government, regulatory, judicial, or law-enforcement authorities where disclosure is required or permitted by law; or
• other persons where the individual has consented or another lawful basis applies.

Anyone receiving personal information on behalf of KABC shall be expected to handle it appropriately and confidentially.

10. Service Providers

KABC may use third-party service providers for functions such as:

• website hosting;
• domain and infrastructure services;
• email delivery;
• data storage or backup;
• security and technical support; and
• other digital services required for operation of the website.

KABC shall take reasonable steps to use service providers that provide appropriate safeguards for information entrusted to them.

11. Data Security

KABC shall take reasonable organizational and technical measures to protect personal information against:

• unauthorized access;
• loss;
• misuse;
• alteration;
• inappropriate disclosure; and
• unauthorized destruction.

No website or electronic system can guarantee absolute security. KABC shall nevertheless seek to maintain safeguards appropriate to the nature of the information and the risks involved.

12. Retention of Information

Personal information shall not be retained longer than reasonably necessary for the purpose for which it was collected, subject to applicable:

• legal requirements;
• record-retention requirements;
• financial and audit requirements;
• safeguarding responsibilities;
• dispute or complaint requirements; and
• legitimate organizational record-keeping needs.

Records shall be retained and disposed of in accordance with KABC's applicable records-management requirements.

13. Children and Young People

KABC recognizes that information concerning children requires particular care.

The public website shall not intentionally seek unnecessary personal information from children.

Where KABC collects information concerning children in connection with programmes, safeguarding, education, registration, or other legitimate activities, such information shall be handled in accordance with applicable law and KABC's Child Protection Policy and related safeguarding requirements.

Where consent of a parent, lawful guardian, or other authorized person is required by law, KABC shall seek such consent as applicable.

14. Photographs, Videos and Public Content

KABC may publish photographs, videos, names, testimonies, event information, news, or other public-interest organizational content through its website.

Publication of personal information shall be handled with due regard to:

• the purpose of publication;
• consent or other appropriate authority where required;
• dignity and privacy;
• child-protection and safeguarding requirements;
• confidentiality;
• security; and
• applicable law.

Sensitive personal information shall not be published merely because it is available to KABC.

15. Links to Other Websites

The KABC website may contain links to websites or online services operated by other organizations.

KABC is not responsible for the privacy practices, security, content, or policies of independent third-party websites.

Visitors should review the privacy information provided by those services when leaving the KABC website.

16. Individual Rights and Requests

Subject to applicable law, an individual may contact KABC regarding personal information held about them and may request, where applicable:

• information about the processing of their personal information;
• correction or updating of inaccurate or incomplete information;
• erasure of personal information where the applicable conditions are satisfied;
• withdrawal of consent where processing is based on consent; or
• redressal of a grievance relating to the handling of personal information.

KABC may need to take reasonable steps to verify the identity and authority of a person making such a request before acting upon it.

Rights and requests shall be handled in accordance with applicable law and any lawful retention, safeguarding, contractual, or other obligations of the Convention.

17. Grievances and Privacy Enquiries

Questions, concerns, requests, or grievances concerning privacy or the handling of personal information may be submitted to KABC through the website Contact page.

The Convention shall direct such matters to the appropriate authorized office or person for review and response.

A specific privacy or grievance contact may be published by KABC when formally designated.

18. Relationship with Other KABC Policies

This Website Privacy Policy should be read together with applicable KABC policies, particularly:

• GP-004 — Confidentiality & Data Protection Policy;
• CP-001 — Child Protection Policy;
• CP-004 — Child Protection Code of Conduct; and
• RM-001 — Records Management & Retention Policy.

Where another approved policy establishes stricter requirements for particular categories of information, activities, or persons, those requirements shall also apply.

19. Legal Framework

KABC shall handle personal information in accordance with applicable laws of India relating to privacy, personal data, information technology, safeguarding, and other relevant matters, including the Digital Personal Data Protection Act, 2023 and rules and notifications made under it, as applicable and in force from time to time.

Nothing in this Privacy Policy is intended to limit any right or obligation arising under applicable law.

20. Changes to this Privacy Policy

KABC may revise this Privacy Policy when necessary to reflect:

• changes in law;
• changes in website functionality;
• changes in KABC's digital services;
• changes in organizational practice; or
• improvements in privacy and information-governance arrangements.

The current version and effective date shall be published on the KABC website.

21. Contact

For privacy-related questions or requests, please use the Contact page on the KABC website.

Where a dedicated privacy or grievance contact is designated by the Convention, the relevant details may be published on this page.